VOODOO Agency processes personal data lawfully and fairly, based on the stated purposes. We process personal data only with the necessary consent and aim to keep it secure, confidential and properly protected.
We comply with the requirements of the General Data Protection Regulation (GDPR), the Law on Legal Protection of Personal Data of the Republic of Lithuania and other legal acts on the processing of personal data.
Personal data collection:
1.1 We process your personal data obtained in the following ways:
1.1.1 When we receive your CV, cover letters, letters of recommendation (when you send us an email or contact us by other means of communication). Also when you contact us during a live interview or by telephone for a specific job position.
1.1.2 After you have visited our website. Certain information (e.g. internet address (IP), device used, web browser used, number of visits, pages viewed on our website, time spent on the website, websites visited before you came to our website) is collected automatically by Google analytics. This is statistical data that allows us to understand our visitor flows and analyse the situation.
1.2 If necessary, we may use more than one source to verify information about you for a specific position, but only if you are applying for the specific positions we are looking for.
Purposes for which we process your data:
2.1 We process your personal data for the following purposes:
2.1.1 For the purpose of providing the services. We process your personal data in order to provide a quality service to you and to other individuals (our clients): to find candidates who match our clients’ needs and to assess whether the candidates are suitable for the job offered and to present your profile to prospective employers when the opportunity arises and to inform you about their interest in a specific position by telephone, during a meeting or by other communication means.
For this purpose, we process your personal data obtained from you (e.g. data provided by you in your CV, data collected during communication, etc.), collected through your use of our and other websites and/or obtained from other persons (e.g. recommendations from current or former employers or acquaintances, social networks, mass media, etc.).
For this purpose, we will keep your data for 2 years from the date on which we have received your consent to store and collect personal data about you ( CV’ s, cover letters, letters of recommendation, etc.).
2.1.2 For the purpose of administering the Candidate Database. After the end of the specific selection process for which you have submitted your data, we process your personal data in order to offer you future job and career opportunities, to find and select candidates who match the needs of our clients, to assess your suitability for the job offered and to present candidates to employers.
For this purpose, we process the same personal data as for the purpose of providing the services, provide it to the same individuals and keep it for the same period of time.
2.1.3 In order to administer the employment activities of employees. To the extent that we are obliged or permitted to do so by law, we process personal data of our employees. We process the personal data of our employees in accordance with the procedures set out in the Employee Personal Data Processing Schedule.
2.1.4 For the purpose of improving the Website and to offer you better and more tailored services. We use your personal data, including the personal data we receive when you use our websites, in order to improve and develop these websites and to offer you better and more personalised services. For this purpose, we use the personal data we receive from you, the personal data we receive from you when you use our websites and the personal data we receive from others.
For these purposes, we keep your data for 2 years.
3.1 We collect information about you using cookies and similar technologies. Cookies are small files that are temporarily stored on your device’s hard drive and allow us to recognise you on subsequent visits to websites, save personal browsing history, preferences, customise content, speed up searches on websites, create a user-friendly and friendly website environment, and make the website more efficient and reliable. Cookies are a common practice in web browsing that make it easier to use a website.
3.2 Cookies allow us to collect the following information: internet address (IP), device used, web browser used, number of visits, pages viewed on our website, time spent on the website, websites visited before accessing our website.
3.3 We use the information we receive via cookies for the following purposes:
3.3.1 to ensure the functionality of our website;
3.3.2 to analyse the use of our websites;
3.3.3 to improve and develop our websites to better meet your needs;
3.3.4 for service development;
3.5 The following cookies that can be used on websites:
a) Technical cookies – these are cookies that are necessary for the operation of the websites;
b) functional cookies – these are cookies which, although not essential for the operation of the websites, significantly improve the performance, quality and user experience;
c) analytical cookies – these are cookies that are used to prepare statistical analyses of the navigation patterns of visitors to websites; the data collected by these cookies is used anonymously;
e) social networking cookies – these are cookies that are necessary for the use of information from websites in your social profile account.
a) by not deleting them and/or by not changing the settings on your web browser so that it does not accept cookies;
3.8 In some cases, in particular for technical and functional cookies, disabling, not accepting or deleting cookies may slow down your browsing, restrict the functionality of certain websites, or even block access to websites.
Who are we providing your personal data to?
4.2 We may provide your personal data to companies assisting us in our activities (customers). We require such partners to process your data only in accordance with the instructions we have given them and the applicable data protection legislation. We have contracts with these individuals which oblige the parties to comply strictly with the requirements for the protection of personal data.
4.3 The above service providers are limited in their ability to use your data and may not use it for purposes other than to provide services to us.
How long do we keep your personal data?
5.1 We do not keep your personal data for longer than the purposes of the processing or as required by law, unless a longer retention period is set out in the law.
5.2 We aim not to store outdated, irrelevant personal data, so that only the most up-to-date information is stored when it is updated (e.g. when you update your account, change your information, etc.). Historical information is retained if required by law or for the purposes of our business.
How do we protect your personal data?
6.2 Unfortunately, the transmission of information over the internet is not completely secure. Although we take great care to protect your personal data, we cannot guarantee the security of your data when you transmit data to websites – you bear the risks associated with transmitting data to websites. Once we receive your data, we will apply strict procedures and security measures to protect your data from unauthorised access.
6.3 In the unlikely circumstances, where we become aware of a breach of security of your personal data which may pose a significant threat to your rights or freedoms, we will inform you immediately upon becoming aware of it and identify the information that has been accessed.
7.1. When processing personal data, we ensure your rights in accordance with the GDPR and the Law on Legal Protection of Personal Data of the Republic of Lithuania. As a personal data subject you have the following rights:
7.1.1 to know (be informed) about the processing of your personal data;
7.1.2 to have access to your personal data that we process;
7.1.3 to request the rectification or supplementation of, or the correction of, inaccurate or incomplete personal data about you;
7.1.4 request the destruction of personal data when they are no longer necessary for the purposes for which they were collected;
7.1.5 require the destruction of personal data where it is processed unlawfully or where you withdraw or withhold your consent to the processing of your personal data, which is necessary;
7.1.6 to object to the processing of personal data or to withdraw your prior consent;
7.1.7 require us to suspend (except for storage) the processing of your personal data in the cases of disputes or to verify the lawfulness of the processing, the accuracy of the data, or where we no longer need your personal data, but you do not want us to destroy it;
7.1.8 require us to provide, if it is technically possible, your personal data collected pursuant to your consent or for the performance of a contract in an easily readable format, or to request that it be transferred to another data controller.
7.2 We will endeavour to guarantee the exercise of your rights as a data subject and to provide all the conditions for the effective exercise of those rights, but we retain the right not to comply with your requests where it is necessary to ensure:
7.2.1 compliance with the legal obligations imposed on us;
7.2.3 national security or defence;
7.2.4 public order, the prevention, investigation, detection or prosecution of crime;
7.2.5 important economic or financial interests of the state;
7.2.6 the prevention, investigation and detection of breaches of official or professional ethics;
7.2.7 the protection of your rights and freedoms or the rights and freedoms of others.
7.3 You may submit claims relating to the exercise of your rights to us in person, by post or by electronic communication. Upon receipt of your request, we may ask you to provide us with proof of identity, as well as other additional information we need in connection with your request.
Upon receipt of your request, we will respond to you no later than 30 calendar days from the date of receipt of your request and the submission of all the documents necessary to respond.
7.6 If we refuse to comply with your request, we will clearly state the grounds for such refusal.
7.7 If you disagree with our actions or our response to your request, you may complain about our actions and decisions to a competent public authority.
Who should you contact if you have any questions?
Published on May 10th, 2022.